The world of data regulation and the need for data collection are moving at a faster pace than ever. Many businesses struggle to keep up with their regulatory responsibilities for managing sensitive data, user consent, and data subject access requests (DSARs).
To help you decide which data privacy software is best for you and your data management needs, we’ve researched a wide range of tools, including their key features and pros and cons. Given the range of features and functionality, we will consider the holistic offerings of each tool.
We’ve compiled a list of our picks for top data privacy tools for 2025:
| Data privacy management software | Key features | Recommended for |
|---|---|---|
| Usercentrics | 2,200+ legal templates Fully customizable | All-around data privacy management |
| TrustArc | Risk Profile Compliance automation | Data mapping |
| OneTrust | Data intelligence GRC and security assurance | Wide variety of data management products |
| Osano | DSAR automation Data mapping | “No Fines, No Penalties” Guarantee |
| Didomi | Streamlined DSAR management Multi-region consent management | Privacy UX |
| DataGrail | Vast integration network Risk assessments | Gauging first- and third-party data risk |
| MineOS | DSR automation Risk assessments | Automated DSR fulfillment |
| PrivacyEngine | PrivacyAssist Data breach management | Data privacy consultation |
1. Usercentrics
Usercentrics is a robust, all-around solution with products and features covering a range of data privacy needs: including consent management, data privacy audits, and more.
Since 2012, Usercentrics has helped organizations across the globe to meet the requirements of international data privacy laws, like the GDPR, DMA, CCPA/CPRA, VCDPA, LGPD, POPIA, and more. It’s currently the solution of choice for over 1.4 million websites in 180+ countries.
As a flexible and fully customizable data privacy software, Usercentrics helps meet your data privacy management software needs regardless of business type, region, platform, and language requirements.
Key features
- Seamless integrations: Securely collect, store, and manage data thanks to seamless CMS integrations.
- Multi-platform support: Manage data privacy across a range of devices, from PC to mobile, TV, and games, using the Usercentrics CMP and Usercentrics App SDK.
- Robust analytics: Maintain an overview of Accept and& Interaction Rates, as well as the results of any A/B testing in the Usercentrics Analytics overview — one of the best analytics tools on the market
- Legal template database: Select from a database of over 2,2000 legal templates for your data privacy management needs
- Google-certified for Consent Mode: Configure Google tags based on user consent as part of your compliance strategy for the GDPR and other data privacy regulations and requirements.
- Geolocation: Display banner configurations for different regions and users, thanks to geolocation and support for over 60 languages, so ensure visitors are fully informed about data collection, management, and storage.
Pricing plans
- Free trial: 14 days (no credit card required)
- Essential: USD 8/month for up to 1,500 sessions on one domain with one regulation
- Plus: USD 16/month for up to 3,000 sessions on one domain with unlimited regulations
- Pro: USD 34/month for up to 15,000 sessions on three domains with unlimited regulations
- Business: Scalable pricing from USD 56/month for up to 50,000 sessions on ten domains with unlimited regulations
| Pros | Cons |
|---|---|
| Very useful variety of tools and systems reported by users on G2 | Analytics data only available for 90 days |
| Handles web, app, connected TV data consent management | |
| G2 users report customer service is quick, helpful, and accessible |
2. TrustArc
TrustArc provides end-to-end data privacy management software experience with a wide range of data management solutions from data inventory and mapping to risk assessments and compliance reporting.
While TrustArc does cover cookie consent, consent, and preference management, data privacy software is not their primary solution, and the platform is not a Google-certified CMP.
Key features
- Risk Profile: Access essential data on potential privacy risks.
- Compliance automation: Streamline tracking and compliance, use templates for planning and to save time.
- DSAR automation: Centralize and automate DSAR fulfillment and tracking with the Individual Rights Manager.
Pricing plans
- Pricing available on request.
| Pros | Cons |
|---|---|
| Automate assessments, such as privacy impact assessments (PIAs) and data protection impact assessments (DPIAs) | Not a Google-certified CMP |
| Geo-specific cookie banners | |
| G2 users report support is very helpful |
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3. OneTrust
OneTrust is one of the market leaders when it comes to data privacy management software and includes functionality for consent management (web and as well as app consent), DSAR fulfillment, vendor risk management, and more.
However, these functions come with a hefty price tag. Their packages are bespoke and based on a variety of different aspects, such as the features you use and the number of users. Plus, numerous G2 users report that the tool is complex to set up and navigate.
Key features
- Data intelligence: Identify sensitive data and gain insights into data risk.
- DSR Automation: Automate from intake to fulfillment for secure DSR streamlining.
- GRC and security assurance: GRC (Governance, Risk and Compliance) Management for multiple international data privacy regulations.
Pricing plans
- Pricing available on request.
| Pros | Cons |
|---|---|
| Bespoke setup for each customer for a fully customized solution | Non-transparent pricing |
| Specialists in data privacy in a cloud environment | |
| Google-certified CMP, has Google’s publisher CMP certification |
4. Osano
With a bold guarantee to pay any fine or penalty (up to USD 500,000) issued by a data protection authority while using its platform, Osana is a popular choice for small to medium-sized companies looking for data privacy management software they can trust.
Osano offers a range of data privacy tools, like consent banner management, a DSAR Subjects Rights Management module, as well as overarching privacy consultation.
Key features
- Privacy and legal templates: Access templates for all data privacy needs, from privacy policy to cookie policy templates, and data processing addendums.
- DSAR automation: Speed up the DSAR process and coordinate across departments and data stores, touts guaranteed compliance.
- Privacy assessments: Manage privacy assessments more effectively, with pre-built templates (based on industry standards like ISO and NIST), plus options for customization.
Pricing plans
- Pricing available on request.
| Pros | Cons |
|---|---|
| G2 users report that Osana is easy to set up and quick to integrate | No A/B testing |
| Great customer service was noted by users on G2 | |
| “No Fines, No Penalties” Guarantee |
5. Didomi
Didomi is an easy to use data privacy management tool that’s quick to set up and delivers data privacy tools and multi-regulation consent management capabilities across numerous regions and languages. It also enables consent management across device types and platforms, from websites to apps, TVs, and games.
Didomi doesn’t have a free trial or a self-serve solution, and pricing isn’t transparent. However, G2 users comment on how helpful their customer support team is.
Key features
- Privacy request automation: Efficiently collect and manage privacy requests (DSAR) via the Privacy Requests feature — powered by automation.
- Multi-region consent management: Supports consent management over a wide range of regulations and frameworks, including the GDPR, CCPA, and TCF v2.2.
- Seamless integrations: Multiple integrations are available, and setup is quick and easy.
Pricing plans
- Pricing available on request.
| Pros | Cons |
|---|---|
| G2 users praise Didomi for their good customer service | No auto-blocking |
| Easy to view consent response rates | |
| Cross-device and cross-domain consent management |
6. DataGrail
Usercentrics partner DataGrail provides full-service data privacy management software that helps businesses to streamline their data consent processes. Like most of the top data privacy management solutions on this list, it includes an automated DSAR tool to help you stay on top of requests from data subjects.
One of its top features is its built-in Risk Monitor to centralize and effectively conduct DPIAs as well as PIAs for any AI tools used by your organization. It also has a vast integration network that enables DataGrail to effectively uncover any shadow SaaS in your systems that may be storing personal data, making this a valuable addition to your data privacy tech stack.
Key features
- Risk Assessments: Streamline and customize PIA, DPIA, and AI risk assessments to manage privacy risks
- Data mapping tools: Reveal where personal data is stored across your system and network of applications with a Live Data Map.
- Extensive integration network: Deploy over 2,000 integrations and power up Risk Intelligence to better gauge first- and third-party risk.
Pricing plans
- Pricing available on request.
| Pros | Cons |
|---|---|
| Automated DSAR tool | No free trial |
| G2 users report helpful customer service | |
| Tools to gauge the privacy impact of AI |
7. MineOS
Usercentrics partner MineOS provides full-service software for data protection, with a focus on features such as data mapping, AI, and powerful Data Subject Request (DSR) automation.
Their data governance platform for managing privacy, security, and compliance is top-rated on G2. They use AI technology to map and mine your data to help you get a full picture of your end-to-end data collection process to help ensure it’s compliant.
Key features
- Automated DSR tool: One-click requests and streamlined DSR workflows to save you time, money, and people resources.
- Data mapping: Automatic, ongoing data mapping to uncover and categorize your data and maintain a bird’s eye view of data types and data sources.
- Swift implementation: Rated highly for fast implementation on G2.
Pricing plans
- Pricing available on request.
| Pros | Cons |
|---|---|
| Top rated for usability on G2 | Non-transparent pricing |
| Highest rated data privacy and security platform on G2 | |
| Fully automated DSR tool |
8. PrivacyEngine
PrivacyEngine brings data management, training, and third-party vendor management into a single platform. With optional add-ons to help with your employee training, as well as expert consultation hours, PrivacyEngine helps address complex data privacy issues and upskills your team in data privacy.
This platform is praised for its excellent support and consultancy services, as well as its functionality for managing data breaches in accordance with international privacy standards like those of the GDPR. Plus, its Record of Processing Activities software gives you a bird’s eye view of your data records.
Key features
- Privacy Assist: Access additional insights and consultancy for various areas of data protection, spanning NIS2/ISO compliance to AI compliance and DSAR support.
- Data Breach Management: Plan for, track, and respond to incidences in your organization promptly and comprehensively
- Data protection training: Ensure your team is upskilled to understand data privacy and cybersecurity.
Pricing plans
- Starter: USD 5,499/year, including risk management, third-party management, policy templates, two consulting hours, and more.
- Standard: USD 8,499/year for up to 150 employees, including all Starter features plus Data Protection Impact Assessments, two data champions (who will “promote data protection and privacy awareness and help mitigate identified risks”), single sign-on, and more.
- Advanced: USD 15,499/year for up to 500 employees, including all Standard features, plus eight hours of consulting support, five data champions, and a PrivacyPulse license.
| Pros | Cons |
|---|---|
| Expert consulting available, including outsourced DPO services | G2 users reported that training documents are only in English |
| Data breach management | |
| G2 users report a well-designed and feature-rich dashboard |
Key features of privacy management software
Each of these data privacy software solutions offer functionality that’s essential for achieving and maintaining compliance in the fast-evolving landscape of privacy, data collection, and data governance. But which features should be the top priority for your organization?
- Data mapping, collection, and inventory to enable a single source of truth for data collection, management, and deletion, including data management for sensitive data, which may come with more stringent requirements, depending on the applicable data privacy regulations.
- Fully customizable data consent management tools, that enable you to obtain the specific data consents you need across different global privacy regulations.
- Data subject request management that ideally provides automation to centralize these requests, pulls together the data needed to fulfill them, and notifies data subjects when requests for access, edits, or deletion are completed.
- Flexible, regionally specific privacy management based on the relevant data privacy regulations. Ideally, this should update automatically to keep businesses ahead of the evolving data privacy landscape.
Here’s what some website and business owners look out for in data privacy management software:
Take control of data privacy with Usercentrics
With so many data privacy regulations to navigate, you need a single, flexible, and user-friendly platform to manage all your data privacy needs and responsibilities.
Powered by seamless integrations, multi-platform and multi-regulation support, and some of the most powerful analytics on the market, Usercentrics provides a comprehensive data privacy management solution. Since the platform is fully customizable, you can set and collect granular consents, ensuring your data collection and management is optimized for compliance.
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