The world of data regulation and the need for data collection are moving at a faster pace than ever. Many businesses struggle to keep up with their regulatory responsibilities for managing sensitive data, user consent, and data subject access requests (DSARs).
To help you decide which data privacy software is best for you and your data management needs, we’ve researched a wide range of tools, including their key features and pros and cons. Given the range of features and functionality, we will consider the holistic offerings of each tool.
We’ve compiled a list of our picks for top data privacy management tools for 2024:
| Privacy management software | Key features | Recommended for |
| Usercentrics |
| The most all-encompassing tool for data privacy management |
| TrustArc |
| Data mapping |
| OneTrust |
| Wide variety of data privacy products |
| Osano |
| Unique “No fines. No penalties” pledge |
| Didomi |
| Wide range of accessible customer service portals |
| DataGrail |
| Gauging first- and third-party data risk |
| MineOS |
| Automated DSR fulfillment |
| PrivacyEngine |
| Data privacy consultation |
1. Usercentrics
Usercentrics is a robust, all-around solution with products and features covering a range of data privacy needs: including consent management, data privacy audits, and more.
Since 2012, Usercentrics has helped organizations across the globe to meet the requirements of international data privacy laws, like the GDPR, DMA, CCPA/CPRA, VCDPA, LGPD, POPIA, and more. It’s currently the solution of choice for over 1.4 million websites in 180+ countries.
As a flexible and fully customizable software, Usercentrics helps meet your data privacy management software needs regardless of business type, region, platform, and language requirements.
Key features
- Seamless integrations: Securely collect, store, and manage data thanks to seamless CMS integrations.
- Multi-platform support: Manage data privacy across a range of devices, from PC to mobile, TV, and games, using the Usercentrics CMP and Usercentrics App SDK.
- Robust analytics: Maintain an overview of Accept & Interaction Rates, as well as the results of any A/B testing in the Usercentrics Analytics overview — one of the best analytics tools on the market
- Legal template database: Select from a database of over 2,000 legal templates for your data privacy management needs
- Google-certified for Consent Mode: Configure Google tags based on user consent as part of your compliance strategy for the GDPR and other data privacy regulations and requirements.
- Geolocation: Display banner configurations for different regions and users, thanks to geolocation and support for over 60 languages, so ensure visitors are fully informed about data collection, management, and storage.
Pricing plans
- Starter: USD 60/month for up to 50,000 sessions with one configuration on one domain.
- Advanced: USD 175–1,150/month for 50,000+ sessions, with no limit to configurations and domains.
- Premium: Custom pricing for all Advanced features, plus premium-grade business needs and support.
| ✅ Pros | ❌ Cons |
| Very useful variety of tools and systems reported by users on G2 | Analytics data lasts 90 days |
| Handles both web and app data consent management | |
| G2 users report customer service is quick, helpful, and accessible |
2. TrustArc
TrustArc provides an end-to-end privacy management experience with a wide range of data management solutions from data inventory and mapping to risk assessments and compliance reporting.
While TrustArc does cover cookie consent, consent, and preference management, this is not their primary solution.
Key features
- Risk Profile: Access essential data on potential privacy risks.
- Data Flow Manager: Examine an end-to-end overview of your data processes and assets.
- DSAR automation: Centralize and automate DSAR fulfillment and tracking with the Individual Rights Manager.
Pricing plans
- Pricing available on request.
| ✅ Pros | ❌ Cons |
| Automate assessments, such as privacy impact assessments (PIAs) and data protection impact assessments (DPIAs) | Not a Google-certified CMP |
| Geo-specific cookie banners | |
| Excellent additional resources for data privacy news; G2 users report that case studies and data provided on investigations and fines are highly valuable for communicating risk to company executives |
3. OneTrust
OneTrust is one of the market leaders when it comes to data privacy management software and includes functionality for consent management (web as well as app consent), DSAR fulfillment, vendor risk management, and more.
However, these functions come with a hefty price tag. Their packages are bespoke and based on a variety of different aspects, such as the features you use and the number of users. Plus, numerous G2 users report that the tool is complex to set up and navigate.
Key features
- Data intelligence: Identify sensitive data and gain insights into data risk.
- DSAR portal: Streamline and automate privacy rights via a DSAR portal.
- GRC and security assurance: GRC (Governance, Risk and Compliance) Management for multiple international data privacy regulations.
Pricing plans
- Pricing available on request.
| ✅ Pros | ❌ Cons |
| Bespoke setup for each customer for a fully customized solution | Non-transparent pricing |
| Specialists in data privacy in a cloud environment | |
| Google-certified CMP, has Google’s publisher CMP certification |
4. Osano
With a bold pledge to pay any fine or penalty (up to USD 200,000) issued by a data protection authority while using its platform, Osana is a popular choice for small to medium-sized companies looking for data privacy management software they can trust.
This tool offers a range of data privacy tools, like consent banner management, a DSAR Subjects Rights Management module, as well as overarching privacy consultation.
Key features
- Privacy templates: Access legal templates for all data privacy needs, from privacy policy to cookie policy templates, and data processing addendums.
- DSAR automation: Speed up the DSAR process and coordinate across departments and data stores.
- Privacy assessments: Manage privacy assessments more effectively, with pre-built templates (based on industry standards like ISO and NIST), plus options for customization.
Pricing plans
- Pricing available on request.
| ✅ Pros | ❌ Cons |
| G2 users report that Osana is easy to set up and quick to integrate | No A/B testing |
| Great customer service was noted by users on G2 | |
| “No Fines, No Penalties” Pledge |
5. Didomi
Didomi is an easy to use data privacy management tool that’s quick to set up and delivers data privacy tools and multi-regulation consent management capabilities across numerous regions and languages. It also enables consent management across device types and platforms, from websites to apps, TVs, and games.
Didomi doesn’t have a free trial or a self-serve solution, and pricing isn’t transparent. However, G2 users comment on how helpful their customer support team is. Their support has multiple pillars — ranging from live chat to email and tech support — and is championed by a dedicated customer success team.
Key features
- Privacy request automation: Efficiently collect and manage privacy requests via the Privacy Requests feature — powered by automation capabilities.
- Multi-region consent management: Supports consent management over a wide range of regulations and frameworks, including the GDPR, CCPA, and TCF 2.2.
- Seamless integrations: Multiple integrations are available, and setup is quick and easy.
Pricing plans
- Pricing available on request.
| ✅ Pros | ❌ Cons |
| G2 users praise Didomi for their good customer service | No auto-blocking |
| Easy to view consent response rates | |
| Cross-device and cross-domain consent management |
6. DataGrail
Usercentrics partner DataGrail provides full-service data privacy management software that helps businesses to streamline their data consent processes. Like most of the top data privacy management solutions on this list, it includes an automated DSAR tool to help you stay on top of requests from data subjects.
One of its top features is its built-in Risk Monitor to centralize and effectively conduct DPIAs as well as PIAs for any AI tools used by your organization. It also has a vast integration network that enables DataGrail to effectively uncover any shadow SaaS in your systems that may be storing personal data, making this a valuable addition to your data privacy tech stack.
Key features
- Risk Monitor: Centralize DPIAs and PIAs, and quickly identify any data privacy issues.
- Data mapping tools: Reveal where personal data is stored across your system and network of applications with a Live Data Map.
- Vast integration network: Deploy over 2,000 integrations and power up the Risk Intelligence function to better gauge first- and third-party risk.
Pricing plans
- Pricing available on request.
| ✅ Pros | ❌ Cons |
| Automated DSAR tool | No free trial |
| G2 users report helpful customer service | |
| Tools to gauge the privacy impact of AI tools |
7. MineOS
Usercentrics partner MineOS provides full-service software for data protection, with a focus on features such as data mapping, AI, and powerful Data Subject Request (DSR) automation.
Their data governance platform for managing privacy, security, and compliance is top-rated on G2. They use AI technology to map and mine your data to help you get a full picture of your end-to-end data collection process to help ensure it’s compliant.
Key features
- Automated DSR tool: One-click requests and streamlined DSR workflows to save you time, money, and people resources.
- Data mapping: Automatic, ongoing data mapping to uncover and categorize your data and maintain a bird’s eye view of data types and data sources.
- Swift implementation: Rated highly for fast implementation on G2.
Pricing plans
- Pricing available on request.
| ✅ Pros | ❌ Cons |
| Top rated for usability on G2 | Non-transparent pricing |
| Highest rated data privacy and security platform on G2 | |
| Fully automated DSR tool |
8. PrivacyEngine
PrivacyEngine brings data management, training, and third-party vendor management into a single platform. With optional add-ons to help with your employee training, as well as expert consultation hours, PrivacyEngine helps address complex data privacy issues and upskills your team in data privacy.
This platform is praised for its excellent support and consultancy services, as well as its functionality for managing data breaches in accordance with international privacy standards like those of the GDPR. Plus, its Record of Processing Activities software gives you a bird’s eye view of your data records.
Key features
- Privacy assist: Access additional insights and consultancy for various areas of data protection, spanning NIS2/ISO compliance to AI compliance and DSAR support.
- Vendor management: Evaluate, onboard, and manage vendors and ensure third-party data compliance.
- Data protection training: Ensure your team is upskilled to understand data privacy and cybersecurity.
Pricing plans
- Starter: USD 5,499/year, including risk management, third-party management, policy templates, two consulting hours, and more.
- Standard: USD 8,499/year for up to 150 employees, including all Starter features plus Data Protection Impact Assessments, two data champions (who will “promote data protection and privacy awareness and help mitigate identified risks”), single sign-on, and more.
- Advanced: USD 15,499/year for up to 500 employees, including all Standard features, plus eight hours of consulting support, five data champions, and a PrivacyPulse license.
| ✅ Pros | ❌ Cons |
| Expert consulting available, including outsourced DPO services | G2 users reported that training documents are only in English |
| Data breach management | |
| Rated for best support by G2 users for Spring of 2024 |
Key features of privacy management software
Each of these software solutions offer functionality that’s essential for achieving and maintaining compliance in the fast-evolving landscape of data collection and data governance. But which features should be the top priority for your organization?
- Data mapping, collection, and inventory that enables a single source of truth for data collection, management, and deletion, including data management for sensitive data, which may come with more stringent requirements, depending on the applicable data privacy regulations.
- Fully customizable data consent management tools, that enable you to roll out the specific data consents you need across different global privacy regulations, from the GDPR to the CCPA.
- Data subject request management that ideally provides automation to centralize these requests, pulls together the data needed to fulfill them, and notifies data subjects when requests for access, edits, or deletion are completed.
- Flexible, regionally specific privacy management based on the relevant data privacy regulations. Ideally, this should update automatically to keep businesses ahead of the evolving data privacy landscape.
Here’s what some website and business owners look out for in data privacy management software:
“Key features I prioritize in privacy management software include robust data encryption, granular access controls, audit logs for tracking user actions, GDPR and CCPA compliance tools, regular security updates, and seamless integration with existing systems.” — Gregori Shein, CEO at Nomadic Soft
“Key features I look for in privacy management software include scalability, simplicity of integration with existing systems, and comprehensive coverage of global data privacy laws to ensure consistent compliance across different geographies.” — Remon Nader Elsayea, IT Consultant at TechTrone IT Services Corp
“The must-have features in any data privacy management software, from my perspective, include granular consent management, robust data inventory and mapping capabilities, and the facilitation of compliance reporting adhering to standards like GDPR, CCPA, and more region-specific regulations.” — Frank Kyazze, Founder & CEO at GRC Knight
Take control of data privacy with Usercentrics
With so many data privacy regulations to navigate, you need a single, flexible, and user-friendly platform to manage all your data privacy needs and responsibilities.
Powered by seamless integrations, multi-platform and multi-regulation support, and some of the most powerful analytics on the market, Usercentrics provides a comprehensive data privacy management solution. Since the platform is fully customizable, you can set and collect granular consents, ensuring your data collection and management is optimized for compliance.
